In the dynamic world of small business, efficiency and productivity are crucial to success. One of the often overlooked but essential tools in this context is the printer. Whether printing documents, invoices, brochures or marketing materials, the choice of printer can have a significant impact on the day-to-day running of a business.
Small businesses, in particular, need to consider various factors such as cost, print speed, quality and functionality to choose the printer that will best suit their needs. Modern printers offer a host of features that can prove beneficial to small businesses. For example, multifunction printers combine printing, scanning, photocopying, and sometimes even faxing in a single device.
This not only saves space, but also reduces purchase and maintenance costs. Additionally, with the rise of remote working and hybrid work environments, wireless connectivity and compatibility with mobile devices have become essential features to consider when purchasing a printer.
Summary
- Printers are essential tools for small businesses, making printing, scanning and copying tasks easier.
- When choosing a printer for a small business, it’s important to consider things like print speed, print quality, connectivity, and total cost of ownership.
- The best multifunction printers for small businesses offer versatile features and high print quality, such as the HP OfficeJet Pro 9015 and Canon Pixma TR8520.
- The best laser printers for small businesses, such as the Brother HL-L2350DW and HP LaserJet Pro MFP M29w, offer fast printing and professional quality.
- The best inkjet printers for small businesses, like the Epson EcoTank ET-2720 and Canon Pixma G7020, offer high-quality color printing and low ink consumption.
Things to Consider When Choosing a Printer for a Small Business
When it comes to choosing a printer for a small business, there are several factors to consider to ensure a wise investment. First of all, the initial purchasing cost of the printer is a determining factor. Small businesses often have limited budgets, so finding a model that offers good value for money is essential.
However, you should not limit yourself to the purchase price; It is also crucial to evaluate the cost of consumables such as ink cartridges or toners, which can vary significantly from one model to another. Another important criterion is printing speed. For small businesses that need to print documents regularly, a fast printer can make a big difference in productivity.
Speed is usually measured in pages per minute (ppm), and it is advisable to choose a model that can print at least 20 ppm to meet daily needs. Additionally, print quality is also essential, especially if the business needs to produce professional documents or marketing materials. Specifications such as print resolution (expressed in dpi) should be looked at carefully to ensure the printer can produce crisp, clear prints.
The best multifunction printers for small businesses
Multifunction printers are particularly suitable for small businesses because of their versatility. Among the most recommended models is the Brother MFC-L3770CDW. This color laser printer offers fast, high-quality printing, while integrating scanning and photocopying capabilities.
With a print speed of up to 24 ppm and a resolution of up to 2400 x 600 dpi, it is ideal for businesses that need to produce professional documents quickly. Another great choice is the HP OfficeJet Pro 9015e. This multifunction inkjet printer stands out for its advanced connectivity, including Wi-Fi and Bluetooth, allowing users to print directly from their mobile devices.
With a print speed of up to 22 ppm black and 18 ppm color, it also comes with an automatic document feeder that makes it easy to scan and photocopy multiple pages at once. In addition, its operating cost is relatively low thanks to its high capacity ink cartridges.
The best laser printers for small businesses
Laser printers are often favored by small businesses because of their speed and efficiency in printing black and white documents. The Canon imageCLASS MF445dw is a very popular model in this category. With a print speed of up to 40 ppm and a maximum resolution of 600 x 600 dpi, it is ideally suited to office environments where printing volume is high.
Plus, it offers features like automatic two-sided scanning, which saves time and paper. Another interesting option is the Lexmark MB2236adw. This monochrome laser printer also offers fast printing with a speed of up to 36 ppm.
Its compact design makes it an ideal choice for small offices where space is limited. Additionally, it has wireless connectivity and supports mobile printing through apps like Apple AirPrint and Google Cloud Print, making it easy to integrate into a modern work environment.
The Best Inkjet Printers for Small Business
Inkjet printers are often chosen for their ability to produce high-quality color prints at a relatively low cost. The Epson EcoTank ET-4760 is a great example of an inkjet printer suitable for small businesses. This model uses a refillable ink tank system that significantly reduces the cost per page compared to traditional cartridges.
With a print speed of up to 15 ppm in color and a maximum resolution of 4800 x 1200 dpi, it is ideal for businesses that need frequent color printing. Another model to consider is the Canon PIXMA TR8620. This all-in-one printer offers excellent photo print quality along with convenient features like scanning and photocopying.
With its built-in Wi-Fi connectivity and compatibility with cloud services, it allows users to easily print from any internet-connected device. Its printing speed is slightly slower than laser models, but it makes up for it with its ability to produce vibrant color prints.
The ideal compact printers for small businesses
The HP Tango X: a quality compact printer
The HP Tango X is a great example of a compact printer that doesn’t sacrifice quality for size. With its elegant and modern design, it fits easily into any office. Although it is primarily designed for printing from mobile devices over Wi-Fi, it also offers impressive print quality with a resolution of up to 4800 x 1200 dpi.
The Brother PocketJet PJ-773: a portable thermal printer
Another compact option is the Brother PocketJet PJ-773. This portable thermal printer is perfect for traveling professionals who need to print documents in the field. It connects easily via Bluetooth or USB and can print A4 format documents with a resolution of up to 300 dpi.
A convenient mobile printing solution
Its small size and light weight make it a practical choice for those who need a mobile printing solution.
Affordable printers for small businesses
Budget is often a deciding factor when choosing a printer for a small business. The Canon imageCLASS LBP6030w is a great budget choice that offers monochrome laser printing at a very competitive price. With a print speed of up to 19 ppm and a maximum resolution of 600 x 600 dpi, it meets essential needs without compromising quality.
Another affordable option is the HP DeskJet 2755e. This all-in-one inkjet printer is ideal for small businesses looking for a cost-effective solution without sacrificing essential features like scanning and photocopying. With a very low purchase price and affordable ink cartridges, it allows small businesses to manage costs while benefiting from convenient features.
Conclusion and recommendations for small businesses
When choosing a printer for a small business, it is essential to consider various criteria such as initial cost, printing speed, quality and additional features. Multifunction printers offer great versatility, while laser models are ideal for those who need fast black and white printing. Inkjet printers stand out for their ability to produce high-quality color prints at an affordable cost.
For small businesses with limited space, compact models can offer a practical solution without compromising quality. Finally, there are several affordable options on the market that allow small businesses to meet their needs without breaking their budget. By considering these factors and carefully evaluating each available option, small businesses can make an informed choice that will support their growth and operational efficiency.
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